1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings and Regular Meeting on December 19, 2013

Attachment: 01-16-14 Disc Minutes-2013 Dec 19.pdf (Confidential Item)
Attachment: 01-16-14 Minutes Regular-2013 Dec 19.pdf

Deputy Superintendent

3. C-2 2014 Summer Calendar

Attachment: SUMMER CALENDAR 2014 HIGH SCHOOL.pdf

4. C-3 Proposed Allocation Changes for 2013-2014

Attachment: Allocation Summary - January 16, 2014.pdf

Human Resources

5. C-5 Revision to 2012-2013 Salary Schedule - Section IV, Miscellaneous (Substitutes-Minimum Wage increase) and Community Education Fee Based Salaries.

Attachment: REVISION Salary Schedules.pdf

Instruction

6. C-7 Articulation Agreement with Santa Fe College for Dual Enrollment

Attachment: Jan 2014 - Articulation Agreement Santa Fe.pdf

7. C-8 Student Travel

Attachment: January 2014 - Student Travel.pdf

8. C-9 Compass Learning Odyssey - Software Yearly Maintenance Renewal

Attachment: Compass_Odyssey for Jan Board.pdf

9. C-10 Advertise 2013-2016 Special Policies and Procedures (SP&P) manual.

Attachment: S P and P cover page 2013 to 2016.pdf

10. C-11 Out of State Travel for Safe Crisis Management training recertification.

11. C-12 Software License Renewal for gifted program.

12. C-13 2013 Destiny Textbook Statistics Report

Attachment: January 16 CCSD Destiny Inventory R.pdf

13. C-14 Handbook of Instructional Materials Procedures

Attachment: HANDBOOK OF IM PROCEDURES REV 01.16.14.pdf

Business Affairs

14. C-15 Monthly Property Report - December, 2013 - Furniture/Equipment

Attachment: Furniture-Equipment Report-December, 13.pdf

15. C-16 Monthly Property Report - December, 2013 - AV Materials

Attachment: Audiovisual Report-December, 13.pdf

16. C-17 Monthly Property Report - December, 2013 - Software

Attachment: Software Report-December, 13.pdf

17. C-18 Monthly Property Report - December, 2013 - Vehicles

Attachment: Vehicles Report-December, 13.pdf

18. C-19 Deletion of Certain Items Report - January, 2014

Attachment: Deletion Report-January, 14.pdf

19. C-20 Post Execution Contract Review January 2014

Attachment: 1_16_2014 Airwatch Contract.pdf
Attachment: 1_16_2014 Presidio Contract.pdf
Attachment: 1_16_2014 SEI Contract.pdf

20. C-21 Warrants and Vouchers for December, 2013

Attachment: Warrants & Vouchers December, 2013.pdf

21. C-22 Budget Amendments for the Month of December 2013

Attachment: Budget Impact Statement.pdf
Attachment: December Budget Amendments.pdf

Support Services

22. C-23 Pre-Qualification of Contractors

Attachment: Contractor List 1,16,14.pdf

23. C-24 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park High School Roof Replacement Building 4

24. C-25 Final Completion of Ridgeview High School Fire Alarm Replacement

Attachment: Final Completion RHS Fire Alarm.pdf

25. C-26 Clay County Utility Authority Developer Agreement for Middleburg Elementary School

Attachment: Developer Agreement MBE 1,19,14.pdf

26. Adoption of Consent Agenda

Motions:
Approve the Consent Agenda with the exception of Consent Items C-4 and C-6 that were moved to Discussion.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

27. Recognize Kenneth McAllister and David Silverman as recipients of the Governor's Shine Award - Superintendent Van Zant

Minutes: Superintendent Van Zant recognized Kenneth McAllister (absent) and David Silverman, former servicemen and current Clay County educators.  These gentlemen received a medallion from Governor Rick Scott in recognition of their service to their country and to public education.  They were two of only five recognized state wide.

28. Recognize Jim Harbin Media Festival State winners - Karen Robinson

Attachment: 1-16-14 Award List Jim Harbin.pdf
Minutes: 

Karen Robinson, Instructional Media Services Specialist, reported on the Jim Harbin Media Festival and introduced the state winners.  A short video clip highlighted the first place winning videos.

See the attached list for the names of all state winners.

29. President Joe Pickens - St. Johns River State College

Minutes: Due to an emergency, President Pickens was not able to attend the meeting.

30. Edward "Smitty" Huffman regarding School Board policies

Minutes: 

Mr. Huffman spoke about Safe Crisis Management training and employee personnel files. 

31. Rev. Harry Parrott regarding "Indoctrination" DVD

Minutes: 

Rev. Parrott spoke on behalf of the Americans United for the Separation of Church and State.  He gave a brief synopsis of the video.

Superintendent

32. D-1 Superintendent's Update

Minutes: 

Superintendent Van Zant took the opportunity to brag on all employees of the school system. 

• Approximately 35,000 students returned to school from Christmas break
• Approximately 17,000 students ride Clay County school buses everyday
• Approximately 20,000 student are fed in Clay County cafeterias everyday

He reported briefly on a meeting with Clay Legislative Delegation members to discuss Florida's new Accountability System. 

Human Resources

33. C-4 Personnel Consent Agenda (Item pulled by Mrs. Kerekes)

Attachment: Personnel Consent Agenda 01-16-14.pdf
Minutes: 

Speaker:  Renna Lee Paiva

Mrs. Kerekes asked for more time to review the many job descriptions included in this month's Personnel Consent Agenda.  Mrs. Bullock also felt more time was needed. 

Motions:
Postpone action on the Job Description Actions (all of Section II of the backup) until the next scheduled school board meeting.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

34. D-2 Human Resources - Special Action A

Attachment: HR Special Action A 1 16 14.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

35. D-2A Human Resources - Special Action B

Attachment: Special Action B.pdf (Confidential Item)
Minutes: Chairman Studdard explained this item was added for good cause after the agenda had been posted.  It was declared urgent due to its nature being to secure a resignation from the employee.   

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

36. C-6 District Improvement and Assistance Plan and School Improvement Plans 2013-14

Attachment: SIP LINK District Improv and Asst Plan (DIAP).pdf
Minutes: Diane Kornegay, Assistant Superintendent for Instruction, asked for a delay in approval of this item to allow for further review.

Motions:
Motion to delay action.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

37. D-3 Monthly Financial Report for December, 2013

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-DEC,2013.pdf
Attachment: PAGE 2 MONTHLY FIN GREV DEC,2013.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP DEC, 2013.pdf
Attachment: PAGE 4 MONTHLY FIN DEC, 2013-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects DEC, 2013.pdf
Attachment: PAGE 6 Capital Projects By Project DEC, 2013.pdf
Attachment: PAGE 7 MONTHLY FIN SPREV42X DEC, 2013.pdf
Attachment: PAGE 8 MONTHLY FINANCIAL FOOD SERVICE DEC 2013.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X DEC, 2013.pdf
Attachment: PAGE 10 MONTHLY FINANCIAL INSURANCE DEC, 2013.pdf
Minutes: 

Dr. George Copeland, Assistant Superintendent for Business Affairs, reviewed the FEFP Third Calculation for 2013-2014 which showed an increase in revenue due to increased student enrollment.  He also discussed a report from Fitch Ratings.  The district's bond rating did not change.

Motions:
Approval of the monthly financial report for December 31, 2013, as presented.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

38. Speakers

Minutes: 

David Seamons - regarding Florida's Fallen Heroes memorials

Fred Gottshalk - Mr. Gottshalk wanted to speak about the 'Indoctrination" DVD, but was not allowed to speak.  Mr. Gottshalk was informed that this was against School Board Policy to allow a 3-minute response to a 10-minute Scheduled Citizen Request.

39. Comments

Minutes: 

Mrs. Bullock and Mrs. Kerekes both commented on recent opportunities to read at schools during Literacy Week. 

Mrs. Studdard reported on a recent visit to Clearwater High School to tour their Academies and suggested a workshop of the same information for all Board Members.  The Special Meeting/ Workshop was set for Monday, February 10, 2014, at 5:00 p.m. for a review of Wall-to-Wall Academies and to approve the job descriptions postponed earlier in this meeting.  She confirmed Master Board training on January 29, 2014, 8:00 a.m.-12:00 p.m. in the District Office Accounts Payable Conference Room.